Table of Contents


1.  Download and login of Zoom

2.  Test speaker and microphone.

3.  Invite participants to the meeting. 

4. Schedule a meeting

5. Zoom Recording Instruction 



GTIIT Zoom allows you to record your computer screen and voice to create a video that you can share with others. In this tutorial, we will illustrate how to use the ZOOM Cloud Recording option to record a presentation and share the video with someone.


1. Download and login of Zoom

  1. Go to, Click Download.


After clicking the Download option, you will be taken to the software download page.

Click the Download button for the ZOOM Client for Meeting. Run the installation. (You will only need to do this once.)


   b. On the popup window, click Sign in with SSO, this will allow you to use the fully functional paid university version of ZOOM.


    c. Enter gtiit as the company domain.


    d. Click Continue.


    e. Go to the following login page, fill in your GTIIT account name and password, and click Sign in.


   f. After login, at the popup box, click Open Zoom Meetings to start a meeting.  


  g. Click New meeting, if you only want to record your screen without your computer webcam, select the dropdown arrow next to “New Meeting” and uncheck the “Start with video” box. You can switch back and forth if you want during your presentation.





2. Test speaker and microphone

     a. Starting a “New Meeting”, you will see the following popup window, please click “Test speaker and microphone”.


    b. Testing your Speaker


You will hear a sound from your computer. If you cannot hear it, select a different speaker from the speaker list. Then click Yes.

    c. Testing your Microphone

In the microphone section, you will see the blue Input Level bar move when Zoom is picking up audio, soon it will play back. You can select another microphone from the microphone list. Click Yes if the voice input is fine.

    d. Click Join with Computer Audio.

3. Invite participants to the meeting

At the bottom bar of Zoom meeting, click Invite, you will see two options, you can copy URL or Copy Invitation and paste anywhere (in email, wechat, moodle etc.) to share with other participants.


You can also choose your email service to send invitation.



4. Schedule a meeting 

a. Open Zoom and click Schedule button to schedule a meeting. 

b. Set up the meeting topic, timing, audio options, meeting options, select calendar option as Outlook (If your computer doesn’t install Outlook, you can choose “Other Calendars” to schedule the meeting), then click Schedule.

c. System will call out an Outlook meeting invitation, please fill in the attendee’s email address and send out. All the attendees will receive the email and add the schedule meeting into their own calendar. Outlook will automatically remind the participants before the meeting. 



5. Zoom Recording Instruction

a. While starting a meeting

b. Click the Record button and select “Record to Cloud” option; you are now recording.


c. To record your computer screen, click the “Share Screen” icon in the middle of the Zoom window. Select your main screen to record and press the “Share” button.


d. Open your presentation file and display it to full screen mode.  

e. To end the recording, click red Stop Share button in the middle of the screen above.


f. Then at the botton of the meeting window, click Stop Recording.


A pop-up window will ask your confirmation, please click Yes.


  • Zoom will send an email to the your GTIIT email address when the process is completed.  
  • When receiving the email, click to view your recording detail.

g.  If you need to share it with your student with a Panopto link, you need to download the video from zoom and upload it to Panopto .


Thank you for your attention. Should you have any further questions? Please contact the IT Service Desk(